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4 Meeting Tips from Blue Jeans Network

February 4, 2014 | David S. Maldow, Esq.

Blue Jeans Network

According to survey data from Blue Jeans, 25 percent more meetings take place in February than any other month of the year. Here are their tips for making the most out of any meeting:

  • Schedule Off-Peak Meetings: The majority of meetings (61 percent) occur on Wednesdays and Thursdays so try to schedule during off-peak hours. Blue Jeans Network also reported a 20 percent decline in meetings between noon-1 pm. However, this shouldn't deter companies from scheduling meetings during this time but rather seize the opportunity to offer a working lunch.
  • Never go into a meeting without prep: Developing an agenda and sticking to it gives meetings a purpose. While the process takes only 10 minutes, the value is tenfold as it keeps everyone on track and addresses the most important issues.
  • Writing rules: Assign a person to take notes throughout the meeting. One person can't remember everything discussed, so written notes are an opportunity to refresh everyone's memories. This is crucial for February, the busiest meeting month of the year, as everyone's jumping from one conference room to another.
  • Facetime matters: Live video enables participants to engage in a way that is not possible when conducting meetings over the phone. Body language and facial expressions are key factors of all communication and by including video, participants are less likely to be busy multitasking.

Lunch meetings, a good agenda, note taking, and visual collaboration. Sounds like a good recipe for a successful meeting to us here at TPO News. Thanks to Blue Jeans for the quick tips, and happy meetings everyone.

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